Create a New Leave Entitlement Pay Element

Create a New Leave Entitlement Pay Element

Create a New Special Sick Pay Element 

If your Special Pay Element does not give employees 10 days, you may need to create a new Special Pay Element that meets the Holidays Act and your employment agreements requirements or you may be able to replace your Special Pay Element with the SICK-ENT standard element.

In iPayroll

  1. Setup > Pay Elements > Leave > Add > select Leave Entitlement
  2. Type in your new Leave Entitlement Code > [Use caps i.e. SICK-ENT 10]
  3. Description is your new Sick Entitlement Rule > [i.e. Sick 10 days @ 3 mth / max 30]
  4. Leave Type > Select Sick
  5. Entitlement Rules
  6. Start (Year - Month) > Enter when you want your sick leave to commence (legislatively this has to be at 6 months, but you can give it earlier).  The system will use the Start date from the Personal Details or the Override Start Date in the TimeSheet Template to calculate an anniversary.
  7. Frequency (Year - Month) > Enter how often your entitlement will be given (legislatively is has to be 12 months after the first 6 month anniversary, but you  can give it earlier).
  8. Ent. Due (days) > Enter how many days your entitlement gives on each anniversary
  9. Max. Ent (days) > Enter the maximum number of days you can accumulate of sick leave (legislatively is has to be 20, but you can give more)
  10. Basis for Hours Accrual > None
  11. Amount Accrual > 0.00%
  12. Save
  13. Replace the old Pay Element with your new Pay Element in your Timesheet Templates

Review Your New Person Defaults

  1. Setup > Organisation > New Person Default Values 
  2. Select your new Special Pay Element or (no Default - Select when adding a new employee) if you have multiply rules.
  3. Save

Please phone our Helpdesk for guidance and assistance with setting up Special Pay Elements.

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