Reinstate a Person

Reinstate a Person

Reinstating an inactive employee

Reinstate should only be used if you have casual employees that work infrequently and they are currently inactive but you want to pay them for a number of pays. It is not recommended to use this if you are wanting to add back a permanent employee that has been paid a final pay.
You can pay inactive employees without reinstating. 
If you want to pay an inactive casual employee for the extra hours they worked for you at short notice. 
If you processed a final pay and then need to pay extra hours, you can add them to a pay and process the final pay, which in most cases will add the holiday pay required on the payment.
If you have an inactive permanent employee that is doing some short term casual work for you. 
For more information here Contact helpdesk support
For more information here Casual Employee Holiday Pay as you go
If you have selected final pay in the timesheet entry screen and it is not being processed, remove the timesheet from the pay. The employee's information will be restored.
Double check all the employee's details with them before you pay them again, they may have changed their bank account, Tax Code or KiwiSaver status.

Adding an inactive employee to the pay 

In the Open Pay 
  1. Payroll > Enter > Enter Timesheets
  2. Select > + Add Timesheet
  3. Scroll to the bottom of the page 
  4. In Add Inactive People 
  5. Select > employee's name
  6. Select > Add Selected 
  7. Add hours or allowance to employee's timesheet
  8. Check their details are correct





To Reinstate an inactive employee 

  1. People > View People 
  2. Change > Filter by to Inactive
  3. Select > employee's name
  4. Select > Reinstate > Reinstate Person
  5. Select > Reinstate the employee
  6. Review all information on the Personal Details page
  7. Update  information as required. 
  8. Save
  9. Review the Timesheet Template
  10. Review and/or remove standard items 
  11. Review and/or remove AL Entitlement codes and replace with HP8 (Casual Holiday 8 %) if required.
  12. Review Sick Entitlement codes including the anniversary start date as this is used to generate leave anniversaries
  13. Review the employee's Leave > Current Balances page.
  14. Contact our helpdesk to assist with this.

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