Public Holiday Worked

Public Holiday Worked

PHW - Public Holiday (Worked)

It is a legislative requirement that employees get a paid day off on public holidays, but if your employee works on this day and if it’s an otherwise working day for them (a day that they would have normally been at work) they are entitled to be paid time and a half and to be credited a day of Alternative Holiday. If it is not an otherwise working day, they still need to be paid time and a half but are not technically entitled to an Alternative Holiday. 
iPayroll has a public holiday calendar in the system and each time you open a pay, if a holiday falls within the pay period; you will see a notification on each timesheet. If you determine that it is an otherwise working day for an employee and they worked, you can add it to the timesheet as PHW - Public Holiday (Worked). 
If they worked more than one Public Holiday enter it as two separate transaction entries as the dates are shown in the Leave History.
The credit for the Alternative Holiday will show on their payslip. If you want to show it as a balance on future payslips and in their kiosk, check Setup > Organisation > Defaults > Payslip > Display on Payslips > tick Alternative Holiday > Save 
For more information here Public Holiday (not Worked)
For more information here Employment NZ Public Holiday
For more information here Employment NZ Easter and Anzac 2023
For more information here Employment NZ Otherwise Working Day pdf

Adding PHW - Public Holiday (Worked) - Timesheet Entry

  1. Payroll > Enter > Enter Timesheets
  2. Select > Employee's Name
  3. Select > PHW from the Note: shown at bottom of Timesheet Entry
  4. Review > Qty box - hours will be calculated from Work Pattern or Standard hours from Timesheet Template. Check the hours as there can be more than one Public Holiday or they may have worked different hours on this particular day
  5. Description has been prefilled with PHW- Public Holiday (Worked) 
  6. Select > +Add
  7. In the Transaction Entry screen 
  8. Review > Cost Centre and Rate will be added by system, the total will be 1.5 times the Rate
  9. Review >  Days Credit/Adjustment > edit if they worked more than 1 Public Holiday or make it zero if it is not an otherwise working day for them
  10. From Date > Select date of Public Holiday
  11. To Date > Select date of Public Holiday
  12. Enter > Reason - shows on the payslip
  13. Enter > Days Taken* - number of days of leave 
  14. Tick > Reduce Ordinary Time to reduce the standard hours already in the timesheet. Don't tick if you manually add Ordinary time for this employee.
  15. Save 

Timesheet Entry 



PHW Transaction Entry 



Payslip View 


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