Public Holiday - Automatic Processing

Public Holiday - Automatic Processing

Automatic Public Holidays Not Worked Preferences 

Notes
Our payrolls contain National and Regional Public Holiday calendars, you can now choose to automatically add PHNW - Public Holiday (Not Worked) for a pay period includes a public holiday for people that have Work Patterns. The automatic entry is based on a Person's Work Pattern hours for that day. 

Ensure that the  Work Pattern days and hours worked are up to date and the Person has the correct Regional Holiday shown in the Holiday Calendar in their Personal Details page. 

Enable the Public Holiday Preferences setting and rules in the Setup > Organisation > Defaults page.

Work Pattern 

People > View People > Select Person > Work Pattern > Edit days and hours worked > Save

Holiday Calendar 

People > View People > Job Details > Holiday Calendar > Select from Drop Down the Regional Holiday for this person > Save



Setting up your Public Holiday Preferences

Enable the Setting 

Go to > Setup > Organisation > Defaults > Scroll down to > Public Holiday Preferences
Tick - Automatically insert public holiday not worked transactions in payroll - to include the transactions in the Timesheet entry and display on payslips.
Tick - Only for people with time on timesheet template - if you only want the public holiday added to the people with standard hours. 





Select your Default Element from the drop down

This is the pay element that is used in the timesheet and payslips.

Select the Rule to manage Public Holiday Worked

When people work on the public holiday and you add the entry to the timesheet, you must decide how you want the system manage the automatic public holiday not worked transaction - 
Replace public holiday not worked - will remove the automatic public holiday hours from the timesheet.
Reduce public holiday not worked - will reduce the automatic public holiday hours by the number of hours worked on the day.



Save your preferences.

Timesheet Entry View - Automatic PHNW - Public Holiday (Not Worked)


Adding Public Holiday (Worked) hours 

Enter the hours the person worked on the Public Holiday

In the Timesheet Entry enter the hours worked to the Qty > select >  PHW - Public Holiday (Worked) element > +Add


The Transaction Entry will display the Details, including the Alternative Day Credit




Public Holiday Worked Rule will determine to Reduce or Replace the PHNW hours

Replace

Removes all the PHNW - Public Holiday (Not Worked) hours and pays the PHW - Public Holiday Worked hours
This example - person has standard 80 hours per fortnight and worked 5 hours on Wellington Anniversary 


Reduce

Deducts the Hours Worked from the PHNW - Public Holiday (not Worked) hours leaving the balance as PHNW hours.
This example - person has standard 80 hours per fortnight and worked 5 hours on Wellington Anniversary.


Payslip Paymaster Preview - Automatic PHNW - Public Holiday (Not Worked)


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