Public Holiday Not Worked
PH - Public Holiday (not Worked)
It is a legislative requirement that employees get a paid day off on public holidays, if it’s an otherwise working day for them (a day that they would have normally been at work).
iPayroll has a public holiday calendar in the system and each time you open a pay, if a holiday falls within the pay period; you will see a notification on each timesheet. If you determine that it is an otherwise working day for an employee, you can add it to the timesheet as PH - Public Holiday (not Worked). If the employee has a work pattern or standard hours, the hours will be added. If you are using Average Daily Pay, the system will determine the hours but it's very important to check any hours and each situation needs to be considered and based on an employee’s specific situation and work pattern.
If an employee is on annual leave when there’s a public holiday, they get a paid public holiday if they would have normally worked on that day, and do not lose an annual leave day. iPayroll will exclude Public Holidays from leave request calculations.
If you have selected the Regional Holiday for an employee on their Personal Details, you will see this notification when you open a pay that contains a Regional Holiday also. Leave requests will exclude the holiday but only if the Personal Details have been updated.
For more information here Work Pattern
For more information here Public Holiday - Upload
For more information here Regional Holiday
For more information here Employment NZ - Public Holidays
For more information here Employment NZ - Otherwise Working Day pdf
For more information here Employment NZ - Otherwise Working Day Tool
Adding Public Holiday Not Worked - Timesheet Entry
- Payroll > Enter > Enter Timesheets
- Select > Employee's Name
- Select > PH from the Note: shown at bottom of Timesheet Entry
- Review > Qty box - hours will be calculated from Work Pattern or Standard hours from Timesheet Template
- Description has been prefilled with PH - Public Holiday (not Worked)
- Select > +Add
- in the Transaction Entry screen
- Review > Cost Centre and Rate will be added by system (unless you need to override)
- Enter > Notes - shows on the payslip
- Enter > Days Taken* - number of days of leave
- Tick > Reduce Ordinary Time to reduce the standard hours already in the timesheet. Don't tick if you manually add Ordinary time for this employee.
- Save
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