Leave Approver Guide
Leave Approver Guide
As a Leave Approver, you will have access to iPayroll to review, add and approve leave requests for people in your team. You will receive an email when a request is submitted. Click the link in the email to be taken to the login page or bookmark the iPayroll login page. Enter your Username (this is not the same as your Employee Kiosk ID) and a password, you will be able to view all pending leave requests, your team's leave balances, a leave calendar and be able to project leave balances (if this option has been selected in your company defaults, please contact your paymaster or the main user if you think you may need this feature). You can print or download these to excel.
When you approve (or decline) a request, an email is automatically sent to the team member and the status is updated in their Employee Kiosk. Approved leave is added automatically to the appropriate pay date and your team member will then see it on their payslip.
Once a request has been submitted, it can only be changed by a leave approver. Cancelling or removing the leave request will delete it permanently from the system. When editing or deleting, it is advisable to only do this in consultation with your team member.
You can edit the timing of the leave request notification emails from us at anytime by editing the My Preferences page after you have logged in.
Your own leave requests will not be displayed in this Leave Approver page, as they are most likely approved by someone else. To view your own leave, login to your iPayroll Employee Kiosk.
For more information here Leave Approver User Preferences
Leave Requests
- Pending (not approved) Leave Requests are displayed
- Review the Balance Details
- Any negative values will be highlighted
To Approve them all at once
- Select all the requests by clicking the box next to SURNAME
- Click Approve Selected
- You will be asked if you are sure you want to approve?
- Select Approve selected and you will have a success message OR
- Select Cancel to return to the Leave Requests page
To review each Leave Request
- Select the edit pen to open the request
- Review all the details - check the type of leave, the dates and maybe the reason, although this is not a required field in the request and may not be completed.
- Review the Balance after this Leave Request
- Select Approved OR
- Select Declined OR
- Select Cancelled (this will delete the leave request)
- Add an email address to cc Email if you want a third party to know you have approved / declined the request
- Add an Additional Message to the your team member about this request if required
- Save
- Remove (this will delete the leave request)
- You can then also review All of this person's Leave Requests
To Add a Leave Request
In the main Leave Request page
- Select +Add
- Select the employee's name
- Select Leave Type* from drop down
- Select First Day* - first day they are away on leave
- Select Last Day* - last day they are away on leave
- Enter Reason - only if required
- Enter Number of Hours* or Number of Days* if not completed automatically
- Select Approved OR Declined
- Enter cc Email address for third party to be notified - only if required
- Enter Additional Message for the employee - only if required
- Save
- A message will display - Success - Leave Request has been created.
- An email will be sent to employee
All pending Leave Requests for everyone
Leave Request Details View
Approve the Leave Request
View all Leave Requests for one person
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