Personal Details - Add or edit a Work Pattern

Why use a Work Pattern?

Work Patterns are used to specify what days an employee works and how many hours they are expected to work on that day. 

Work patterns can be used if employees work set shifts every week (1 Week - Monday to Sunday) or are on rotating shift patterns (Rotating Multi Week).

Work Patterns are used to determine whether a day is a normal day of work when requesting leave.

The Work Pattern will not replace the hours on the Timesheet Template page.

Remember to update the Days Paid in Period if there are any changes to the number of days the person works each week.

To add or amend a Work Pattern - 1 Week - Monday to Sunday

1. People > View People
2. Select the Employee
3. On the Personal Details page
4. Select > Edit Work Pattern
5. Select a Work Pattern > 1 Week - Monday to Sunday
6. Enter > Hours to be worked each day or Zero for any day not worked
7. Review the details
8. Save

To add or edit a Work Pattern - Rotating Multi Week

1. People > View People
2. Select the Employee
3. On the Personal Details page
4. Select > Edit Work Pattern 
5. Select a Work Pattern > Rotating Multi Week
6. Edit > Week 1 Pattern Start Date > Enter the date employee will start to work this pattern
7. Enter > Hours to be worked each day or Zero for any day not worked
8. Select > +Add week  - to extend the pattern to future weeks
9. Review Details
10. Save

 

 

• Related Articles

• Personal Details

  The Personal Details page contains the information required to set up your employee or contractor in iPayroll. Any field with an asterisk * is a required field and you will not be able to save the information without this being completed. Enter the ...

• Add a new Person or Employee to your Payroll

  To add a new Person to the organisation, select Add a Person from the "People" tab Tip: You can also add a Person when displaying lists of people, or when adding a timesheet in a payroll. Enter the Person's First Name and Surname and, if you wish, ...

• Work Pattern - Changing Hours

  Employers must respond to changes in employees’ work patterns or standard hours – employers need to be aware of any permanent or temporary changes. The minimum annual leave entitlement is 4 weeks per year on anniversary and the agreed standard hours ...

• iPayroll Employee Kiosk - Timelogs

   iPayroll Employee Kiosk - Timelogs Timelogs are the way to tell your employer how many hours you worked on a given day so that you can get paid accordingly. After adding a timelog it is important to send it for approval. We will only notify your ...

• Create a New Leave Entitlement Pay Element

  Create a New Special Sick Pay Element  If your Special Pay Element does not give employees 10 days, you may need to create a new Special Pay Element that meets the Holidays Act and your employment agreements requirements or you may be able to replace ...