Leave - Adjustments
Leave Taken - Correcting Entries
Transactions recorded in a pay cannot be altered once a pay is closed.
To
amend any type of leave recorded in a previous pay (either the leave wasn't taken by the employee or the type of leave recorded needs to be changed), you do this in their timesheet in the
next open pay.
Leave history and balances will be corrected and shown on this payslip.
If you have a
leave request in the current pay run, you can remove the request and amend the details if the leave has not been recorded.
If you have paid leave and it now needs to be
Leave Without Pay or Sick Leave Without Pay, this may result in a
negative pay and you may need to Adjust a Previous Pay.
Use
Compare Payslips to view previous entries, check the rate that the leave was paid at as you will need to replicate this.
Include
Notes
and Dates on your payslips when processing adjustments to make it easy for your employee to understand.
For more information here
Adjust a Previous Pay
Timesheet Entry
- Select > Employee Name
- Qty > Enter Hours of leave as negative
- Description > Select Leave Type from Drop Down menu
- Add
- Reason > add brief description
- From Date > First day of leave
- To Date > Last day of leave
- Unselect > Reduce Ordinary Time (T1)
- Save
- Check the rate that the leave was paid at and override if required.
- Qty > Enter Hours of Leave
- Description > Select the Correct Leave Type OR T1 - Ordinary Time from Drop Down menu
- Add
- Unselect > Reduce Ordinary Time (T1) if correcting the type of leave taken
- OR Click on the T1 - Ordinary Time to add a Note for the Payslip.
- Save
- Review > Payslip and
- Check Leave > Leave History for the employee.
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