COVID-19 Leave Element to Pay an Employee Their Normal Salary

COVID-19 Leave Element to Pay an Employee Their Normal Salary

COVID-19 Leave Element for 100%

For businesses wanting to pay employees their full salaries, but would like a way to track the payments outside of their employees' normal salary payments for the lockdown period.
Set up a Leave Balance Name to record the time and a Leave Element to record the payments.
If you are unable to pay your employees their usual pay, you must undertake best endeavours to pay employees 80% of their pre-Covid salary. See the  I want to pay my employee 80% of their usual pay. How do I set that up in iPayroll? article.

If you are unable to pay your employees 80% of their pre-Covid salary, you must pass on the subsidy. See How do we set up the government subsidy in iPayroll for a full-time employee? and How do we set up the government subsidy in iPayroll for a part-time employee? for further information.

To easily follow any instructions in our Help Guide using this leave element, we recommend you make the Leave Taken Code 'COVID-19 100' as in the example below. The payment for 100% of wages will be entered as a leave element in order for the payment to appear correctly on your employee's payslip.

Set up a Leave Balance Name

  1. In iPayroll, select Setup > Organisation.
  2. Select the Leave Balance Names sub-menu.
  3. Select +Add to add a special leave balance.
  4. Complete the fields as per the screenshot below:
    mceclip0.png
  5. Select the blue tick to add the leave balance name.
  6. You should now have a special leave balance:

mceclip1.png


Set up a Leave Element

  1. In iPayroll, select Setup > Pay Elements.
  2. Select the Leave sub-menu.
  3. Select the +Add button, then Add Leave Taken.
  4. In the Basic Details section, complete as per the screenshot below:
    mceclip0.png
  5. In the Leave Type section, complete as per the screenshot below:
    mceclip3.png
  6. Select Save.
  7. The Leave Element is added to the Active Special Leave table.
    mceclip1.png

To find out how to apply this leave element to a timesheet, so your employee receives their normal salary but identified as a COVID-19 payment, see I want to pay my employee their normal salary but treat it as a COVID-19 payment. How do I set that up in iPayroll?.


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