Adjust a Previous Payroll

Adjust a Previous Payroll

Adjust a Previous Payroll - Overpayment

Any pay resulting in negative tax value cannot be processed through a normal pay run, as IRD require you to amend the records previously sent for that employee.
The common reason for a negative pay would be an overpayment and you are reversing out the hours or allowances paid by using negative quantities. If you have discussed this with the employee and you have recovered the money they received into their bank account, run an Adjust a Previous Pay to reflect the change in Year to date earnings for this employee. Tax and KiwiSaver deductions will be refunded also.
This is not the same as if you have missed a payment to an employee or if you are amending the leave taken by an employee in a previous pay,  you can run a One Off payroll to pay them or reverse the leave etc in the next pay.
Create supporting documentation for what should have been paid to the employee by using the timesheet entry screen and downloading or printing them. It is important to check the PAYE that would have been calculated on the correct payment and the adjusting entries.
For more information here One-off Pay
For more information here Helpdesk Support  

Open Adjust a previous Payroll

  1. Payroll > 1.Open > Adjust a previous Payroll
  2. Payroll to be adjusted* > select the payroll number that the payment occured in
  3. Confirm by - See confirm screen (System will complete)
  4. Reason* > select from drop down menu
  5. Extra details for IRD* > Enter a brief description 
  6. Select > Open adjustment payroll
  7. Tick > Employee Name 
  8. Select > Add Selected 
  9. Enter Negative Entries into Timesheet Entry Screen - use the same pay elements as before.
  10. PAYE - check this 
  11. Overpayment to be Recovered  - check this 
  12. 4. Confirm
  13. Contact our Helpdesk for assistance 




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