User Access Roles Defined

Things to think about before adding users to your iPayroll Organisation

1. There are two different types of users in iPayroll.

Organisation Users who manage the payroll and Payslip Kiosk Users. For Payslip Kiosk User information please refer to the iPayroll help menu Payslip Kiosk articles.

2. The main iPayroll Organisation user.

The main user is the first 5 digit Username automatically created when you sign up to iPayroll.

• This Username can never be deleted.
• This Username is the only user that has the ability to add and delete users to your iPayroll Organisation.

3. User defined Groups.

If you would like to limit user access to certain people in your payroll, you will need to set up user defined groups first.

Go to the Setup menu then select Groups. Add in each different Group structured to your Organisation e.g. where or who the staff report to, departments or different Managers.  

Set up Users in iPayroll

Their are many different levels of access (detailed below) that you can assign a user to your iPayroll Organisation. Options range from full access to leave approver only access, view only access, to data entry no salaries access.

The iPayroll Training Centre sample company has the following Groups set up to define user access. These Groups are used in the Access examples:

• AK-M (Auckland - Management)
• AK-S (Auckland - Staff)  
• CH-M (Christchurch - Management)
• CH-S (Christchurch - Staff)
• HO (Head Office)
• WN-M (Wellington - Management)
• WN-S (Wellington - Staff)

Access Roles